Cloud-based Automation Solutions are Making a Difference

Technology has changed the way we work and do business. What was once local is now global. Teams used to hold meetings around a table in a conference room, and now join a conference call, login to a web-based meeting, or participate in a telecast. What were once corporate headquarters are now co-working office spaces. Office hours used to be Monday through Friday, 8:00 AM to 5:00 PM and now are 24/7. For example, a storefront has open and closed hours posted, but the consumer can shop online any time of the day or night.

Another new trend that has been on the rise in recent years is Bring Your Own Device—to work (BYOD). Companies have started to allow and encourage employees to use their own laptop, tablet, or phone, rather than company-issued ones. There are advantages to this, such as increased productivity and reduced costs, that seem to be outweighing issues and concerns, such as managing company security.

BYOD is possible because of cloud-based technology. Many people are also using smartphones as computers. It is not uncommon for many professionals to not use a PC at all. You can do anything from checking and responding to emails, to viewing and editing a Word document, to watching and listening to a webinar or virtual meeting, to—in the case of AP automation tools—approving invoices all from a smartphone or tablet; especially now as mobile device screens are getting larger.

It is also making it easier to pack our schedules even tighter. Running late to a meeting? Join from your smartphone so you don’t miss anything until you arrive in person. Stuck in traffic and need to remind yourself or someone else to submit payroll? Make yourself a voice memo. Of course, this is all fine and good if you’re building a business…not so much if you need some personal time.

The most useful business applications leverage cloud technology so that they can be accessed around the clock from anywhere on a mobile device. And the more widespread the use of smartphones, the more important it is for software engineers to build products that can be accessed in the cloud. There are still many uses for on-premise, enterprise level systems. But, for the thousands of start-ups and small businesses that are being created every day, they must be able to run round the clock. Cloud technology allows them to do that without having to worry about maintaining servers or IT support for technical issues.

How will today’s tools for automating accounting and finance workflows help new small businesses and tech start-ups?

There are so many tools available to walk you through launching a website, registering your name, submitting your trademarks, etc. Tools that weren’t available to world-changing companies like Microsoft and Facebook that started in a garage or dorm room. It’s also easy to collaborate with colleagues, investors, and customers all over the world. But you work around the clock and deal with many issues every day. Cloud-based invoice and payment processing automation solutions like Sage Intacct are accessible 24/7.

Sage Intacct client, Tim Carter, CFO, Salsarita’s, said during his AP automation provider discovery process, “Many of the providers we considered offered a 500-pound solution for our 10-pound problem.” Small businesses should consider automation platforms that can be customized, so you only pay for what you need yet will scale with you as you grow and need more complex solutions. This is an advantage of cloud-based solutions rather than the on-premise solutions appropriate for large enterprise.

If you have ever started a business you know that you begin with a small core group of people and everyone does everything. Some of today’s sophisticated, cloud-based automation solutions are so user-friendly with an easy implementation and onboarding process in as little as a few days, that your entire team can be trained on the system. It’s only a matter of determining who will approve the invoices and submit them for payment. Then on to marketing, raising money, software and engineering.
Contact us at e2b to learn more about Sage Intacct. There’s a Reason Sage Intacct is the AICPA’s Preferred Provider of Financial Applications.
Content originally from Sage Intacct.

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